Raver Tots Supplier Terms and Conditions

In order for Raver Tots, a trading name of TOTS Events Limited, to engage you as a supplier, contractor, artist, caterer or service provider (the “Supplier”), you must agree to the following terms and conditions. These terms apply to all events operated, promoted or delivered by Raver Tots.

By accepting a booking, purchase order, instruction to supply services, or by attending site, you confirm your acceptance of these terms.

1. Confidentiality

1.1 “Confidential Information” means all information disclosed by Raver Tots relating to its business, customers, suppliers, operations, pricing, plans, processes, creative content or commercial arrangements, whether disclosed orally, in writing or otherwise.

1.2 The Supplier agrees to:

(a) keep all Confidential Information strictly confidential;
(b) use Confidential Information solely for the purpose of delivering services to Raver Tots;
(c) not disclose Confidential Information to any third party without prior written consent from Raver Tots;
(d) not copy, reproduce, record or exploit Confidential Information for any other purpose.

1.3 These confidentiality obligations apply throughout the business relationship and continue for three years after it ends, regardless of the reason for termination.

2. Non-Compete and Non-Solicitation

2.1 In consideration of Raver Tots engaging the Supplier, the Supplier agrees that during the engagement and for 24 months from the date of the last Raver Tots event worked, it shall not work with or provide services to any directly competing event company.

2.2 For the avoidance of doubt, a directly competing event company means any UK-based family-friendly dance party or music event aimed primarily or exclusively at families with children.

2.3 In addition, during the engagement and for 24 months thereafter, the Supplier shall not, directly or indirectly:

(a) operate, assist, be employed by or have any interest in any business that competes with Raver Tots;
(b) canvass, solicit or seek the custom of any Raver Tots customer with a view to providing competing goods or services;
(c) solicit, entice or attempt to entice away any supplier, artist, contractor or venue engaged by Raver Tots;
(d) make any statement or take any action that could reasonably damage the reputation or goodwill of Raver Tots.

3. Invoicing and Payment

3.1 All invoices must be submitted to Raver Tots within 60 days of the event date to which they relate.

3.2 Any invoice not received within 60 days of the event date shall be deemed waived and non-payable, and Raver Tots shall have no obligation to settle it.

3.3 Where the Supplier arrives late, is not fully operational at the agreed time, or fails to deliver services for the full agreed duration, Raver Tots reserves the right to reduce payment on a pro-rata basis to reflect the services actually delivered.

3.4 Payment terms must be agreed in writing in advance. No cash payments will be made under any circumstances. 

4. Insurance and Legal Compliance

4.1 The Supplier must, at its own cost, maintain valid and adequate insurance throughout the engagement, including as a minimum:

• Public Liability Insurance with a minimum indemnity of £5,000,000
• Employer’s Liability Insurance where required by law

4.2 Evidence of all required insurance must be provided upon request and prior to attending site.

4.3 The Supplier is solely responsible for ensuring full compliance with all applicable laws, regulations, licensing requirements, safety standards and local authority conditions.

5. Mandatory Documentation

5.1 The Supplier must provide the following documentation prior to the event, where applicable:

• Method Statement
• Public Liability Insurance certificate (£5,000,000 minimum)
• Employer’s Liability Insurance certificate
• Fire Risk Assessment
• Proof of staff training and competency
• Names of all staff attending the event
• Generator certification where generators are used
• Proof of local authority registration where applicable
• Current food hygiene rating where applicable
  

5.2 Failure to provide required documentation may result in refusal of site access and immediate termination without payment.

6. Staff Conduct and Safeguarding

6.1 All Supplier staff attending Raver Tots events must be professional, well presented and fit for duty at all times.

6.2 Alcohol or drug use during the event will result in immediate termination of the Supplier’s engagement without payment.

6.3 The Supplier confirms that none of its staff have any convictions that could place customers, children or families at risk.

6.4 Raver Tots operates family-focused events. Behaviour, language, appearance and conduct must be appropriate at all times.

7. Liability

7.1 Each party is responsible for its own acts, omissions, staff, contractors and insurance arrangements.

7.2 Neither party shall be liable for losses caused by the other, except where caused by proven negligence, fraud or breach of these terms.

8. Force Majeure

8.1 Neither party shall be liable for failure or delay in performance due to circumstances beyond its reasonable control, including severe weather, natural disasters, government restrictions, strikes, pandemics or similar events.

8.2 In such circumstances, the parties will work together in good faith to minimise losses and suspend performance until obligations can reasonably resume.

9. Termination and Cancellation

9.1 Raver Tots may terminate this agreement at any time by giving 30 days’ written notice.

9.2 Raver Tots reserves the right to cancel any individual event that sells fewer than 200 tickets, provided at least 30 days’ written notice is given. In such circumstances, no fee shall be payable.

9.3 Where an event is cancelled within 30 days of the event date due to ticket sales below 200, no fee shall be payable to the Supplier.

10. Relationship of the Parties

10.1 Nothing in these terms creates a partnership, joint venture or agency relationship.

10.2 The Supplier acts as an independent contractor at all times.

11. Dispute Resolution

11.1 The parties will first seek to resolve any dispute through informal discussion.

11.2 If unresolved, the parties agree to attempt mediation before commencing legal proceedings.

12. Governing Law and Jurisdiction

12.1 These terms and any dispute arising from them shall be governed by and construed in accordance with the laws of England and Wales.

12.2 The courts of England and Wales shall have exclusive jurisdiction.